Exhibit Flow
Hours of non-billable work, done in seconds.
Digital Exhibit Sticker Tool for PDFs: Automate Your Workflow
Add Digital Exhibit Stickers to All Your PDFs in Seconds
Instantly apply digital exhibit stickers to your PDFs all at once with the click of a button. Exhibit Flow makes adding digital exhibit stickers to PDFs a simple, automated process. Our software lets you select your files then adds automatically numbered (or lettered) digital exhibit stickers to dozens (and even hundreds) of PDFs in one batched process. And whether you have Windows or Mac, we have you covered.
The Problem: For too many, adding exhibit stickers for trial, depositions, and other court proceedings is still a clunky process. Some add exhibit stamps to PDFs with Adobe the old fashioned way -- opening each PDF in Adobe, placing an exhibit stamp, and numbering/lettering the stamp (and then doing the same thing over for each PDF). Others add actual stickers and then scan in each exhibit to create exhibit-labeled PDFs. This is time-consuming and creates room for mistakes (e.g., misnumbered exhibits).
The Solution: Exhibit Flow is easy-to-use legal automation software that makes exhibit preparation fast, consistent, and professional with its automated digital exhibit sticker tool, so you don't have to spend hours adding exhibit stickers to PDFs one at a time. Exhibit Flow does all your PDF exhibit sticker work with the click of a button -- our app is capable of adding digital exhibit stickers to hundreds of PDFs in seconds.
With our automated exhibit sticker tool, the PDF exhibit sticker process is simple:
☑️ Select your PDFs (our app reads common filename patterns to determine which number/letter goes on each sticker)
🎨 Customize the digital exhibit sticker settings (e.g., color, party-type descriptor, prefix, header, footer)
🔍 Preview the exhibit sticker placement and move the exhibit sticker location on each file as needed
⚡ Click Generate and watch as exhibit stickers are applied to all your exhibits instantly.
Exhibit Flow can also:
🔢 Add exhibit pagination (if you prefer).
➖ Reduce the original PDF's content size to accommodate pagination (if you prefer).
✏️ Add "fill-in-the-blank" exhibit stickers instead (e.g., if you want to add exhibit numbers/letters at deposition)
📷 Exhibit stamp images by converting image formats (JPG, TIFF, PNG, BMP) to PDF before adding exhibit stickers
Law firms, court reporters, and trial technicians trust Exhibit Flow to automate their PDF exhibit sticker workflow.
Read more about the easy Exhibit Flow PDF exhibit sticker process here. And check out the Exhibit Flow app here to try for free and see how you can add digital exhibit stickers to PDFs with ease (and automate a range of other common legal tasks too).
Or see how the exhibit sticker tool works in our online demo.
Why Automating PDF Exhibit Stickers Matters
Exhibit stickers aren’t just cosmetic. They provide clarity and ensure that everyone in the courtroom — judge, jury, counsel, and witnesses — can quickly identify and reference documents. But adding them is a pain. And legal professionals are often stuck doing exhibit sticker work on deadline, e.g., the day before a deposition, trial, hearing, or arbitration.
Applying exhibit stickers on the fly is even worse. We've all seen attorneys at depositions or trial forego pre- marking their exhibits and fumble with a book of stickers, forget the exhibit number they are on, and so forth. Not only does that make you look unpolished, an attorney struggling with exhibits can quickly lose the "flow" that is so vital to the effective examination of a witness. Pre-label your exhibits ahead of time and forgo these issues entirely.
Set your sticker style then preview your files/adjust sticker position(s) as needed.
Result
How to Add Exhibit Stickers to PDFs in Adobe: A Step-by-Step Guide
The traditional way of adding exhibit stickers is by using Adobe Acrobat to add exhibit stamps to your PDFs. A user first creates underlying PDFs of various blank exhibit sticker styles and then fills the stamp in for each and every exhibit. Here is how you can add exhibit stickers in Adobe Acrobat:
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Add a template exhibit sticker PDF(s)to your stamps folder in Adobe Acrobat
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Go to Comment, Annotations, Stamp Tool
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Select the Stamp Tool
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Choose the exhibit stamp file you have placed into your stamps folder
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Choose a stamp style (e.g., plaintiff's exhibit, trial exhibit, etc.) to place on your exhibit
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Enter your exhibit number
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Place the stamp on your PDF
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Close the PDF, open a new PDF, and repeat steps 2-7 for each exhibit where you want to add an exhibit sticker/exhibit stamp
But the traditional Adobe exhibit sticker process is time-consuming and one where it is easy for human error to enter the picture (e.g., mixing up the number/letter to be applied to a given file, skipping a file and so on).
The New Way: Automating the Exhibit Labeling Workflow with Exhibit Flow
With Exhibit Flow, adding exhibit stickers to PDFs is as simple as a few clicks:
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Exhibit Flow "Reads" Your File Names: Exhibit Flow can parse common filename patterns (e.g., it knows that Ex. 1 Memo.pdf needs the Exhibit 1 sticker, that a file called PTX 45.pdf needs a sticker reflecting Exhibit 45, and so on. Users can even give the app an exemplary filename and it can use that to determine the exhibit number/letter of all your files.
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Choose your exhibit sticker style: Keep it simple like “Exhibit 1” or “Exhibit A" or beef it up to include case details, witness names, dates, court docket numbers, etc. right on the sticker. Our easy user interface makes this a breeze, adding headers, footers, etc. as needed. And that style can then be applied across all the exhibits you choose.
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Apply your exhibit stickers at scale: Batch-process dozens or even hundreds of exhibits without slowing down. Our software can read your file names and apply the appropriately numbered/lettered exhibit sticker to each and every one of your PDFs in seconds.
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Check for Positioning Before Processing: Exhibit Flow lets you place your digital exhibit stickers in a pre-set position (e.g., top right corner) but also allows you to then preview all your exhibits before processing. So if you need to move the exhibit sticker on Exhibit C so it doesn't obscure the body of a letter or the content of a photograph, that's as easy as drag-and-drop.
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Save your settings: Your custom exhibit sticker parameters (e.g., an exhibit sticker with case name, party type, etc.) can be saved in the app so you can use those same settings again in the future.
No more manual PDF manipulation or physical sticker work. Exhibit Flow does the heavy lifting while ensuring uniform formatting across all exhibits.
Speed Up Your Exhibit Labeling
Over the course of a moderately sized case, legal professionals may need to add exhibit stickers to hundreds of exhibits for depositions alone (and thousands of exhibits in larger cases). Manual processes (e.g., Adobe stamping or physical stickers) take considerable time (~90 seconds per exhibit). If one conservatively assumes 25 exhibits per deposition and 8 depositions, you are looking at 200 exhibits and ~5 hours of work if you add PDF stickers the old fashioned way in Adobe Acrobat.
Exhibit Flow, meanwhile, can apply exhibit stickers to 200 exhibits in under one minute.
The Bottom Line
Exhibit prep is demanding enough without wasting energy on adding PDF exhibit stickers manually. Exhibit Flow’s automated exhibit sticker feature eliminates busywork and helps you stay focused on what matters — winning your case. Whether you're an attorney, paralegal, or court reporter, Exhibit Flow has it all to make digital exhibit stickers quick and easy.
Try it once, and you’ll wonder how you ever managed to add PDF exhibit stickers the old-fashioned way.