Batch Processing Exhibit Stickers — Hours of Work Done in Minutes

On its face, adding an exhibit sticker looks trivial. But in real cases — with dozens, hundreds, or thousands of exhibits — manual exhibit prep becomes a hidden risk factor and a massive time sink that many legal teams underestimate.

Where Exhibit Labeling Actually Goes Wrong

The problem is scale. When exhibits are handled one-by-one, teams commonly run into:

• Duplicate exhibit numbers

• Skipped letters or numbers

• Stickers covering key text or signatures

• Inconsistent formatting across filings

• Too little time (each exhibit can take 1-2 minutes to stamp)

Why Manual Processes Break Down Under Deadline Pressure

Exhibit prep almost always happens at the worst time:

• Right before a filing deadline

• Late at night

• On the even of a deposition or trial

Manual stamping assumes:

• Perfect attention

• Zero interruptions

• No last-minute changes

• Plenty of time on your hands

• A willingness to do unbillable grunt work

A Better Framing: Exhibits as a System, Not Files

High-volume exhibit prep works best when exhibits are treated as a set, not as isolated PDFs. This is where batch-based exhibit workflows outperform traditional tools — not just because they’re faster (and they are, in fact, much faster), but because they reduce the need for repetitive human intervention where mistakes so often happen.

What “Batch-First” Exhibit Prep Really Means

A batch-first approach focuses on:

• Defining rules once (e.g., a blue sticker reading Plaintiff Exhibit [#] and a footer with the case number.

• Applying them across all exhibits

• Letting the system enforce consistency

Instead of thinking:

“Stamp this PDF 'Plaintiff's Exhibit 1, then the next one 'Plaintiff's Exhibit 2'…”

You think:

“These 47 files follow the same exhibit logic.”

Our software then applies that logic and lets you exhibit stamp dozens, hundreds, or even thousands of exhibits in a snap.

The Real Benefit: Fewer Fires, Not Just Faster Work

Speed is nice. Accuracy is better. But predictability is what actually lowers stress.

Teams that standardize exhibit prep don’t just finish faster — they stop worrying about whether something was missed or whether there is enough time before the deadline to get the exhibits labeled.

Exhibit Flow Streamlines the Exhibit Sticker Workflow Through Easy Automation

Exhibit labeling feels small because each step is small. The risk comes from human repetition and a lack of time. Exhibit Flow's digital exhibit sticker tool vastly reduces human error and the time needed to add stickers by automating the process. Just feed Exhibit Flow your PDFs and it will read the filenames to determine which number/letter should appear on each sticker. Customize your sticker template (color, footer, header, etc.) and click generate. You can then preview each file to make sure the exhibit sticker location is just right (and move the sticker if needed). Then click generate and watch all of your files appear with appropriately numbered/lettered sticks.