Batch Renaming Files in Windows

Stop renaming one by one — how Exhibit Flow simplifies legal document prep

If you’ve ever sat down with dozens (or hundreds) of PDFs from discovery or pleadings, and spent an hour or more renaming them — “Exhibit 1 – Complaint.pdf,” “Exhibit 2 – Deposition Transcript.pdf,” “Appendix A – Expert Report.pdf” — you know how tedious and error-prone manual renaming can be. Renaming in Windows File Explorer means right-click, rename, type, hit enter … then repeat, over and over. All the while File Explorer then shifts the documents into alphabetical (or other) order each time you rename your files. In a busy litigation workflow you don’t want to waste time on such robotic tasks.

That’s where Exhibit Flow comes in: it automates bulk renaming — and more — so you can transform a folder of unorganized documents into a ready-to-file exhibit set, in seconds.

What Exhibit Flow’s File Tagger (Batch Renaming) Does

• Batch rename files with one click. Our automation software suite's “File Tagger” tool lets you batch rename multiple PDFs according to a given naming convention — e.g. “Exhibit A,” “Exhibit 1,” “Appendix B,” plus descriptive filenames — rather than doing them one-by-one manually. You can also modify remaining of the file name as well (e.g., if you want to make it so that Memo.pdf turns into Ex. A Memorandum.pdf and the like.

• Slot-based naming. Exhibit Flow lets you put files into “slots” (e.g. a slot for Ex. A, a slot for Ex. B, etc.), and Exhibit Flow renames them accordingly. Just drag and drop files to reoder them.

• Fewer errors, more consistency. Manual renaming often leads to mistakes: mis-numbered exhibits, inconsistent formatting (e.g. “Ex. 1 – Complaint” vs “Exhibit1_Complaint”), or missed files. An automated batch renamer applies the same naming rules across all files — making your final exhibit set clean, consistent, and ready for court.

  
  

Why This Matters for Legal Work (Motions, Depositions, Trial Prep, etc.)

• Saves valuable time, especially under deadlines. Legal document prep — motions, depositions, trial exhibits — often comes with tight deadlines. Instead of spending hours on manual file renaming, you can use Exhibit Flow to batch-rename and organize everything in minutes.

• Scales with volume. Whether you’re dealing with 10 exhibits or 100, the job takes roughly the same amount of time using batch tools — and is far less tedious.

• Reduces risk of mistakes before filing. A single mis-numbered exhibit or inconsistent filename can cause confusion or even filing errors. Automated batch renaming enforces uniform naming conventions, reducing the risk of human error when prepping final pleadings or exhibit binders.

• Keeps it all local — secure and private. Because Exhibit Flow runs locally on your computer, you don’t have to upload sensitive client documents to a server — which helps maintain client confidentiality.

  
  

A Better Experience than Manual Renaming in Explorer

Manual renaming in a typical file manager like Windows Explorer means clicking each file , typing a new name, then repeating. It’s time-consuming, tedious, and error-prone — especially when file names become long or include multiple parts (e.g. “Exhibit A – Smith Deposition Transcript - Vol I.)

By contrast, with Exhibit Flow:

• You define naming rules once

• Select all relevant files and assign them to the properly numbered/lettered slots (or let the tool assign sequentially).

• Preview what the filenames will look like (consistent, formatted, correct identifiers) — then commit the renaming.

  
  

That’s a huge upgrade over manual Explorer-based renaming, especially in a high-stakes litigation context.

Conclusion: Turn Hours of Busy-Work into Minutes of Automated Prep

Exhibit Flow removes the busywork of naming, renaming, organizing, and reorganizing your exhibits. With its batch File Tagger, slot-based naming, and automatic renumbering/relettering, you can go from a chaotic folder of discovery PDFs to a polished, court-ready exhibit set in minutes.

While batch renaming and file tagging alone can save hours of prep time, it’s only part of what Exhibit Flow does. Once your files are properly named and organized, Exhibit Flow can take you the rest of the way to a court-ready package. The app also automates the addition of digital exhibit stickers, slipsheets, and other common exhibit-prep tasks. Exhibit Flow is designed to eliminate repetitive busywork so you can focus on substance, strategy, and deadlines — not busy work.