Make PDF Exhibit Stickers the Easy Way

Preparing exhibits shouldn’t feel like arts and crafts. Yet for many legal professionals, adding exhibit stickers for trial, depositions, and other court proceedings is still a manual process. Many add exhibit stamps with Adobe--opening each PDF in Adobe, placing an exhibit stamp, and numbering/lettering the stamp (and then doing the same thing over for each exhibits). Others add actual stickers and then scan in each exhibit. Not only is this excessively time-consuming, it also creates room for mistakes (e.g., misnumbered or mislettered exhibits). And physical stickers aren't free either.

Exhibit Flow makes exhibit preparation fast, consistent, and professional with its automated exhibit sticker tool, so you don't have to spend hours adding exhibit stamps in Adobe the old fashioned way.

Why PDF Exhibit Sticker Automation Matters

Exhibit stickers aren’t just cosmetic. They provide clarity and ensure that everyone in the courtroom — judge, jury, counsel, and witnesses — can quickly identify and reference documents. But adding them is a pain. And legal professionals are often stuck doing exhibit sticker work on deadline - the day before (or of) a deposition, trial, hearing, or arbitration. Adding exhibit stamps in Adobe one-by-one or by placing physical stickers on your exhibit printouts is laborious and stressful.

Applying stickers on the fly is even worse. We've all seen attorneys at depositions or trial forego pre-marking their exhibits and fumble with a book of stickers, forget the exhibit number they are on, and so forth. Not only does that make you look unpolished, an attorney struggling with exhibits can quickly lose the "flow" that is so vital to the effective examination of a witness. Pre-label your exhibits ahead of time and forego these issues entirely.

Adding Exhibit Stickers in Adobe (the Old Fashioned Way to Add Exhibit Stickers to Your PDFs)

The old fashioned way of adding exhibit stickers (i.e., exhibit stamps for PDFs) is via Adobe. A user creates underlying PDFs of various blank exhibit sticker styles and then fills the stamp in for each and every exhibit. A standard workflow to create these exhibit stickers for your PDFs in Adobe would be as follows:

1) Add a template exhibit sticker PDF(s) to your stamps folder in Adobe

2) Go to Comment, Annotations, Stamp Tool

3) Select the Stamp Tool

4) Choose the exhibit stamp file you have placed into your stamps folder

5) Choose a stamp style (e.g., plaintiff's exhibit, trial exhibit, etc.) to place on your exhibit

5) Enter your exhibit number

6) The stamp is placed on the document

7) Close the document, open a new document, and do steps 2-7 again for each and every exhibit where you want to an exhibit sticker/exhibit stamp.

This is a very time-consuming process and one where it is easy for human error to enter the picture (e.g., mixing up the number/letter to be applied to a given file).

Exhibit Flow Automates the PDF Exhibit Sticker Workflow so You Can Apply Correctly Numbered/Lettered Exhibit Sticker to All of Your Exhibits in Seconds

With Exhibit Flow, adding exhibit stickers to PDFs is as simple as a few clicks:

• Choose your style: Keep it simple like “Exhibit 1” or “Exhibit A" or beef it up to include case details, witness names, dates, court docket numbers, etc. right on the sticker. Our easy user interface makes this a breeze, adding headers, footers, etc. as needed. And that style can then be applied across all the exhibits you choose.

• Apply at scale: Batch-process dozens or even hundreds of exhibits without slowing down. Our software can read your file names and apply the appropriately numbered/lettered sticker to each and every one.

• Check for Positioning Before Processing: Exhibit Flow lets you place your stickers in a pre-set position (e.g., top right corner) but allows you to then preview all your exhibits before processing. So if you need to move the sticker on Exhibit G so it doesn't obscure the body of a letter or the content of a photograph, that's as easy as drag-and-drop.

• Save your settings: Your custom stamp parameters (e.g., a stamp with case name, party type, etc.) can be saved in the app so you can use those same settings again in the future.

  
  

No more manual PDF manipulation or physical sticker work. Exhibit Flow does the heavy lifting while ensuring uniform formatting across all exhibits.

Professional Presentation, Minimal Effort

When your exhibits look consistent and polished, you demonstrate credibility and respect for the court. At the same time, you save hours of clerical work and reduce the chance of mislabeled or missing exhibits.

The Bottom Line

Exhibit preparation is stressful enough without wasting time on PDF exhibit stickers. Exhibit Flow’s automated exhibit sticker tool eliminates the hassle, letting you focus on your case — not your labels.

Try it once, and you’ll never go back to the old way of doing exhibit stickers.